Regional Computer Systems Distributor
Problem
The client, a multi-state computer systems provider,
was running a legacy DOS based system that was expensive to maintain. The
old computer system needed to be rebooted multiple times during the day, and
required that the system be off line two or three days at the end of each
month to close the books.
Although the client carried an inventory of about
300,000 items, only a small percentage were actually physically on the
premises at any given time. The rest of the items were in a virtual
inventory that would be ordered on-demand. With the client’s “Just In Time”
ordering system, the staff of about 10 salespeople could place orders either
to company stock, or draw from the stock of major wholesalers across the
country. Unique purchase orders were created for every vendor associated
with the sales order.
The client needed a system that could not only handle
his virtual inventory, but could also handle custom configuration orders
where his customer would special order computer systems. The client desired
to be able to produce purchase orders on the fly, drop shipments, direct
shipments, and blind shipments.
Solution
AdvanTec designed and implemented a totally integrated, 20-user business
solution:
|
UA Corporate Accounting – SQL
- SM
- GL
- AR
- AP
- PO
- MM
- Integrated Vendor Inventory Data Exchange
with UA
|
AdvanTec Customized Features
- Brokered Sales Interface
- RMA/Warranty
- Production Control
- Configuration—one-off variations of
assembled units
- Sales Management
- Simple Barcode
|
Benefits
- Much improved performance
- The client saved approximately $40,000 per month from the
cost of maintaining/operating their old system, and eliminated computer
downtime.
- Automatically generated PO’s
for purchased components
- Total generalized inventory control
- Integrated:
-
- o
Order Entry, Billing
- o
Custom Orders
- o
Purchase Orders
- o
Shipping and Receiving